Find and replace text and other data in a Word document.The following examples show you some of the ways that you can use wildcard characters and regular expressions in Word.For a list of the wildcards you can use, see the section Wildcards for items you want to find and replace above.Example 1 Transpose names with middle initials.Microsoft Word is a word processor developed by Microsoft.It was first released on October 25, 1983 under the name MultiTool Word for Xenix systems.Even though theres no iPad version of Word, you can read and edit Word documents on your iPad if youre willing to accept a few compromises.Joe Kissell shows you how.Microsoft Word Word Count Without Footnotes In Word' title='Microsoft Word Word Count Without Footnotes In Word' />Example 2 Transposing dates.Example 3 Add periods to, or remove them from, salutations.Example 4 Find duplicate paragraphs or rows.Example 1 Transpose names with middle initials.This example uses a combination of wildcard characters and character codes to transpose names that contain middle initials.An index with links to all Microsoft Word Help, Tips and Tuitorials The Anchorage.If youre unfamiliar with character codes, see the section Use codes to find letters, formatting, fields, or special characters above.Keep these facts in mind as you proceed Whenever you use this expression on names that reside in a table, you must first convert that table to text.If the table contains more than one column, copy the column containing the names to a blank document and convert it to text there.After you transpose the names, convert the text back to a table.You can then delete the original column and replace it with your changed data.First prepare the sample data If you havent already done so, start Word and create a new, blank document.Insert a blank table into the document.Make the table 1 column wide by 4 rows high.Copy these names individually, and paste each one into a blank table cell Joshua Quentin Barnhill.Doris X. Hartwig.Tamara Y. Johnston.Daniel Shimshoni.Your table should look something like this Joshua Quentin Barnhill.Doris X. Hartwig.Tamara Y. Johnston.Daniel Shimshoni.Microsoft Word Word Count Without Footnotes In Word' title='Microsoft Word Word Count Without Footnotes In Word' />Select the table, and on the Table Tools Layout tab, in the Data group, click Convert to Text.Select Paragraph marks as the text separator, and then click OK.Now transpose the names On the Home tab, in the Editing group, click Replace to open the Find and Replace dialog box.Select the Use wildcards check box you may need to click More to see the check box, and then type the following expression in the Find what box Make sure you include a space between the two sets of parentheses and after the exclamation point.If you havent seen the 1.In the Replace with box, type the following expression 2, 1p.Select the list of names, and then click Replace All.Word transposes the names and either middle initials or middle names, like so Barnhill, Joshua Quentin.Hartwig, Doris X.Johnston, Tamara Y.Shimshoni, Daniel.Convert the changed text back to a table Select the list of transposed names.On the Insert tab, in the Tables group, click Table, and then click Convert Text to Table.In the Convert Text to Table dialog box, under Separate text at, click Paragraphs, and then click OK.Transposing with middle initials, piece by piece.Lets look at the individual pieces of the expression to see how they work, starting with the expression in the Find what box.The entire expression looks for two groups of patterns a first name with a middle initial or a middle name and a last name.The finds all first names.Notice that theres a space after it.This part of the expression matches the last names The exclamation point excludes any character specified in the brackets.In this case, means find everything but spaces.Its effect is to trim the space from in front of the last names.The character finds one or more occurrences of the previous character, so it simply ensures that all spaces in front of the last name are removed.We need to know where the last name ends, so we also use the 1.However, because we dont plan to reuse the paragraph mark, we surround everything else with parentheses.You can try this by copying the names to your test document again make sure you separate them with paragraph marks, and then search using Find what box.Search matches each last name.Because search starts again at the beginning of the next line, we use the asterisk wildcard character to match everything from there to the beginning of the next last name.Because we dont plan to reuse the space in front of the last name, we use parentheses to exclude it from the two groups Important Be careful when using the 1.Normally, you can use the p character code to search for paragraph marks.However, that code does not work in wildcard searches.Instead, you need to use the substitute code 1.Although the p character code does not work in wildcard searches, you should use it in wildcard replace operations because it includes formatting information, and the 1.In addition, you cannot assign style information to the 1.Misusing the 1. 3 code in a replace operation can essentially convert your document into a file that you cannot format.The replace expression 2 1 does the actual transposition.In the Replace with box, the 2, characters tell search to write the second pattern first and to add a comma after the pattern.The 1p characters tell search where to write the first pattern and to write a paragraph mark after that pattern.Example 2 Transposing dates.This example uses regular expressions to convert dates in European format to dates in the U.S. format. Copy and paste the following date into your document 2.May 2. 00. 3Open the Find and Replace dialog box, and type the following expression in the Find what box 0 91,2dhnrst2 lt ADFJMNOSgt 0 94Make sure you insert a space between the following opening and closing parentheses 2 lt and gt 0.Enter the following expression in the Replace with box 3 1, 4.Make sure you insert a space between each set of characters.Click Replace All.Search replaces 2.May 2. 00. 3 with May 2.Transposing dates, piece by piece.Lets start with the expression in the Find what box.The expression works by breaking dates down into four patterns, denoted by the sets of parentheses.Each pattern contains the components that you find in all dates written in the style that you used in the example.Working from left to right The number range 0 9 matches the single digit numbers in the first pattern.Because dates can consist of two numbers, we tell search to return either one digit or two digit dates 1,2.The result is the first pattern 0 91,2.Ordinals make up the second pattern.Ordinals consist of th, nd, st, and rd, so we add those letters to a range dhnrst.Because ordinals always consist of two letters, we restrict the letter count to two dhnrst2.Next comes a space, followed by literal and wildcard characters that find month names.All month names begin with these capital letters ADFJMNOS.We dont know how many characters follow each capital letter, so we follow them with the asterisk.Were only interested in the month name itself, so we use greater than and less than characters to limit the results to the individual word.The result is the fourth pattern lt ADFJMNOSgt.Finally, we search for the year.We use the same number range, but this time we restrict the count to four letters 0 94.Notice that in the Replace with box we wrote only three of the four address patterns. 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We omitted the ordinal the th from the date because dates in the U.S. format dont use ordinals.If you want to leave the ordinal in the date, enter 3 12, 4 in the Replace with box.In this case, you enter a space both after the 3 and after the comma, but nowhere else.At this point, you may ask how to handle dates in which the name of the month isnt spelled out, such as 2.You search using this expression 0 91,20 91,20 92You replace using this expression 312.If the date takes the format of 2.About using list separators in regular expressions.The previous example uses the following argument to find either one digit or two digit dates 1,2.In this case, a comma separates the two values.However, your regional settings in Windows control the list separator that you use.If your regional settings specify the use of semicolons as list separators, you must use them instead of commas.To find out which list separator your operating system specifies, do the following Open Control Panel.Right click the Windows Start button, and then click Control Panel in Windows 8 and later.In Windows 7, click the Start button, and then click Control Panel.Click Clock, Language, and Region.Click Change date, time, or number format, and then click Additional settings.Keyboard shortcuts for Microsoft Word on Windows.Microsoft wants to provide the best possible experience for all our customers.If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance.The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language.Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
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